Sending Invites

Creating & Viewing Invites

The allocation of invites that the fair has provided you with will be visible in your Invites tab. There may be multiple different types of invites (e.g. VIP 1, VIP 2, Public Days etc. ) available to you (depending on the fair).

Follow these steps to create an invite:

Select the type of invite you wish to generate
Select Single Invite or CSV Upload (you may already have a list ready to go)
Enter a Name and Email for the invitation

Your data is protected: Invite data is NOT shared with the Art Fair until the client makes a booking

Click Next and you will be given the chance to Send your Invite

Sending Invites

After generating your invite, you can send it directly to your guests via ARTSVP. They’ll receive a personalised email with a unique link to their invitation. You can customise the subject and body of the email before sending. When you’re ready, click Send Invite, and the email will be sent immediately.

A link to the invite is automatically included in the email



You can also share the invite through other channels, such as your own email provider or WhatsApp. Simply click on the invite and select the option that works best for you.

Sending multiple invites all at once

You can upload a CSV file with names and emails to generate multiple invites at once from your allocation. Once created, you can select all or specific invites using the checkboxes, then click the Actions button to send them. You can also customise the email subject and body before sending.

Personalise the invite to each person by using variables provided such as {{ name }}

Sending Invite Reminders

To minimize spam, each invite is limited to five email sends via ART SVP. We recommend using the first send for the initial invitation and the remaining four for reminders. You can send reminders the same way as the initial invite, following the instructions above. For a more personalized approach, consider customizing the email text each time.

Understanding the status of your invites

There is a small grey circle (⚪) to the left of the name of each invited guest. Once a booking has been made with this invite, it will turn into a green check (✅). Guests also have the ability to mark them self as not attending. In which case a red X will appear next to their invite (❌). Any invitations that have been accepted will subsequently be turned into bookings. You can access all confirmed bookings for your guests via the Bookings tab.

Next up: Managing bookings

Updated on: 10/02/2025